placingorders..ppt

placing orders 4 steps of making a deal 1. 2. 3. 4. placing orders Method of delivery/ transport about the style sample 1 contents of a purchase order good (name, item No. or reference No., specifications) quantity ( weight, length, units, pieces,…etc.) prices (unit price, total ) packing (e.g. in carton, box or with any special required by the buyer) barcode transport (date of shipment, port of loading, destination, shipping marks…etc.) payment (terms and conditions, documents to be presented, bank details) reply letter Sample sentences: Thank you for your fax letter of 25 March with Oder No.978 for chemical material. We assure you that we shall execute the order to your entire satisfaction, and that the goods will be sent to you before the stipulated date of shipment. Further communications will follow. Decline of the order and Recommendation of Substitute Sample sentences: Decline of Order 1) Owing to heavy commitments, many orders haven’t been made; we can only accept orders for October shipment. 2) Our stock is exhausted and we are not in a position to accept fresh orders. However, we will contact you by fax as soon as new supplies are available. 3) As a result of crowded orders, we have sold out all the goods scheduled for shipment within this year. sample 3 thank you! * * Make an inquiry Make an offer Counter-offer acceptance buyer buyer seller buyer/seller The buyers place an order after they studied the catalogues, price list, samples from the suppliers. If all the terms are satisfied with them, they will place an order. Usually, every company has their own Order Sheet (Order Form). placing orders It is quite common for a buyer to place an order by a fax letter, accomplished by a standard order sheet, printed with all the necessary items. For small transactions, particularly those in which the deal will be completed in a short time, or for small orders from regular customers, the buyer may simply send a fax message, or an e-mail, as an order.