备忘录分析和总结.docx

备忘录（memo） 备忘录，顾名思义，是一种录以备忘的文本，用来提醒、督促对方，或就某个问题提出看法或意见。它一般用于补充正式文件的不足，它的内容可以分为以下几项： 书端（Heading） 收件人的姓名、头衔、地址（Address’s Name, Title, Address） 3．正文（Body） 4．结束语（Complimentary Close） 5．署名（Signature） 书端的内容有：发文单位的名称、地址、发文日期、电话、电报挂号、电传号等等。书信格式与一般信件相同。 收文人或单位的姓名、头衔、地址写在左上角。称呼顶格写，一般用 Dear Sir, 对政府官员可用 Sir。“事由”一项较少使用，可以在称呼之前或之后，其前加Re 或Docket，subject。写在称呼前时要顶格写，在称呼之后时写在信笺的正中，词句简练。 正文，结束语和署名各项与一般信件的格式相同。 Date: March 4, 2004 To: University Apartments Residents From: Lynn Perigo, Manager Subject: Swim Lesson The University Apartments Office would like to offer Swim Lessons this summer .If enough interest is shown, Swim Lessons will be offered again during the Fall semester, and if participation continues, it will become a routine program for the residents of University Apartments. There will be a $10.00 registration fee for 3 persons, and $ 20.00 fee for 4 or more. The increase in cost from the last time we offered swim lessons is to help defer some of our costs and also to make this program a continuous event. If you are interested, call the University Apartments Office by April 12th at 273-6232 or stop in the office during our office hour, 8:00 a.m.— 5:00 p.m. If no interest is shown, Swim Lessons will not be offered. 范例１ Date: September 10, 2004 To: All faculty From: Mary Rohrberger Subject: CFL Faculty Meeting The first meeting of the College of Foreign Languages will take place on September 21, 2004 at 3:00 p.m. in the College Auditorium. At this time new faculty will be introduced again ( for the last time ,I am told ) ,the Dean will make a speech of some kind , and perhaps members of the Senate will speak. Please make every effort to be in attendance. New faculty in particular should be there so you can be introduced. 范例２ 练习： 假定你是办公室工作人员，请写一个备忘录，提醒各个部门的领导在经理出差期间的有关事宜的安排，主要包括以下几点： 第一， 经理出发的时间； 第二， 副经理将负责日常事务，并主持下一次的例会； 第三， 本周的例会取消，通知下一次例会的时间。