酒店秘方案的角色.ppt

Safety Security in the office 办公室里的安全 - Keep filing cabinet drawers closed 档案橱柜的抽屉保持关闭状态 - Serial numbers 序列号 - Torn or worn floor covering 撕坏或用坏的地板遮盖物 - Overloaded electrical adaptors 超负荷的电源转换器 At the end of the day, a secretary should check: 在一天结束之时，秘书应检查： Taps are turned off in the pantry 工作间的水笼头是否关闭 Lights are switched off 灯具是否关闭 Electrical equipment is unpluged (apart from computers) 除了电脑，是否电器的插头已拔下了 At the end of the day, a secretary should check: 在一天结束之时，秘书应检查： Safe and filing cabinets are locked 保险箱与存档橱柜是否上锁了 Doors and windows are locked 门与窗是否上锁了 A duplicate set of keys left with a responsible members of staff is a help in case of loss or in an emergency 为预防遗失或有紧急情况发生，应备有备用钥匙 Retrieval Storage of Information / Filing System 提取与存储信息 / 存档系统 Reasons For Filing 文件归档的理由 -Can be found when they are wanted 在需要之时可以找到 -The filing system must be easy to understand by anyone who needs access to it. 存档系统一定要让任何需要使用的人能够轻而易举 地找到文档 -Filing should be done as frequently as possible 要经常尽可能地进行存档 Reasons For Filing 文件归档的理由 -The most important part of the entire filing process is placing the papers in the right file. 存档过程中最重要的环节是要把文件放到正确的 位置 -Papers are filed also to keep them uncreased and clean 把文件归档也是为了保持文件的平整与整洁 -Papers are filed in date (chronological) order, so the oldest paper is at the back of the file 文件的归档需按日期顺序进行，这样最早的文件会 存在文档的后面 Retrieval Storage of Information / Filing System 提取与存储信息 / 存档系统 What Sort of Papers are Filed? 什么类别的文件需要归档？ -Carbon copies 无碳复写的副本 -Business letters 商务信函 -Memos, Quotations, Invoices, Orders, Credit and Debit Notes and Reports. 备忘录，报价单，发票，订单，借贷单与报告等 Retrieval Storage of Information / Filing System 提取与存储信息 / 存档系统