文秘英语unit 1.pptVIP

Text ---- reading Dialogue---- speaking Practical writing ---- writing Exercise Unit 1Reading Secretaries---an introduction Office functions of a secretary screening visitors; handling telephone calls, mails, appointments; managing records; arranging for staff meetings, committee meetings and conferences; maintaining and assembling information for the supervisor’s use; keeping the supervisor informed or advised in a variety of circumstances. 16th ----literate man---by hand Late 19th century and early 20th ----women-----reasons Nowadays-----no longer a lowly clerk summary Secretary is a special assistant to his/her superior. They are employed to handle correspondence, keep files, do clerical work, and take minutes of the meetings for a company. A qualified secretary should possess a mastery of office skills, demonstrate the ability to assume responsibility without direct supervision, exercise initiative and judgment and make decisions within the scope of assigned authority. Situational Dialogues Job interview Present yourself in a favorable way Stress your areas of competence Do not exaggerate, tell the truth Listen carefully and get involved in what the interviewer is saying A resume Courses confident Dialogue summary Personal information Educational background Skills or qualifications Work experience Salary Result Time to start work Dialogue 2 (optional) 1. Why did the secretary choose this secretarial Studies as her major? 2. What qualities should a secretary have? A. loyalty B. initiative C. appearance D. psychological insight Practical writing application letter Source of information, interest in the position Personal information--- Educational background Work experience (PT/FT) Qualifications, personal traits References Ways to be contacted Resume age, gender, marital status, nationality, height, weight a formal recommendation by a former employer to a potential future employer describing the