[英语学习]Formal_business_letter.pptVIP

C. Executive / Modified Style What are the six principles in formal letter writing ? Correctness (正确） Completeness (完整） Clearness ( 清晰） Conciseness (简洁） Consideration (得体） Courtesy (有礼貌） Correctness and Completeness A good letter has to use the correct tone of voice; A good letter has to be correct in names, titles, dates, figures and addresses, etc. A good letter has to be correct in grammar, spelling and punctuations. A good letter has to provide information covering 5 Ws and 1 H. (i.e. Who, When, Where, What, Why, How) Clearness and Conciseness A good letter has a clear purpose; A good letter has only one topic; A good letter keeps as short as possible and keeps the sentences as short as possible, too. Consideration and Courtesy Use more you-attitude instead of I/we-attitude; Use positive expressions instead of negative expressions; Use polite words and expressions. Samples of better expressions “Thank you very much for your letter of July 23, 2003.” “Your letter of July 23, 2003 arrived this morning”. (but not) “We received your letter of July 23, 2003”. “Perhaps next time the sample can be sent to you.” (but not) “Sorry, we can’t satisfy your requirement.” “Will you …?” “Would you please …?” “I’d like to …” “Please let me know if …” “Thank you for all the work you are putting into.” “It would be appreciated if …” Translation Dept. CISISU High-technology West Park Chengdu, Sichuan Province, 611731 P. R. CHINA September 9, 2009 Professor Edward CooperDept. of English, University of HawaiiHonolulu, Hawaii 96822U.S.A. Dear Professor Cooper,I am a student in CISISU, and will graduate in a few months. During the past four years,…Could you please send me the necessary forms of application of the graduate program? I thank you in advance for all the help you will give me. Respectfully yours,Jia Liu Enclosure 1 ① ② ③ ④ ⑤ ⑥ ⑦ ⑧ Format of a formal letter envelope Right locations of both writer’s and receiver’s ad