Financial and Procurement Shared Services：财务和采购共享服务.pptVIP

Comptrollers Conference November 2010 What we heard…. Client Expectations Financial Shared Services Functional Design Procurement Shared Services Functional Design Detailed Employee Baseline Data * Turnaround time Travel Claims Vouchers Timing Dependent on Transaction Type Provided example timeframes Processing Ability to handle peak periods (month/year ends) Ability to process urgent requests (responsive to client needs) * Clear commitment in the Service Partnership Agreements Commitment to client readiness Interfaces/relationships with clients Client preparedness Document Flow How documents will actually flow to/from service centres Who will maintain the official documents * Design Single point of contact Maintain Confidentiality of Information Contract Reporting and Administration * * * Activity Function GNWT Departments Procurement Shared Services Financial Shares Services Central Agency Cost recoveries: interdepartmental and third party??? Resolve exceptions – cost allocations, matching, authorization Could be both depending upon the nature of the program. Accounting officer: subject to expenditure officer certification, payment conditions of contract or purchase order and other agreements or policy. May require some residual capacity for complex/technical payments. E.g. Construction contracts. Process payment and distribute remittance advice Currently a central agency function * Activity Function GNWT Departments Procurement Shared Services Financial Shares Services Central Agency Primary supplier/customer contact/resolve routine inquires Escalated supplier/customer issue resolution GST – reconciliations, filings and payments Maintain AP system/module setup Finance - SAM * Identify Procurement Requirement Competitive Non-Competitive Goods Services Construction Tender Request for Proposals Negotiated Sole Source Bid/Proposal Evaluation/Analysis Executive Council Approval Deputy Minister Approval Award Change Order(s)/Commitment Addendu