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Legal Issues in Records Management - UW-Milwaukee记录管理-威斯康星大学密尔沃基的法律问题
Keep a log of all disclosures of FERPA-protected information Exceptions: access by student or student-permitted party, directory info disclosure Keep a log of notifications to students of disclosure Maintain letters of consent for AT LEAST six years after student graduates/leaves UWM Do not disclose student information if you have ANY doubt re: permissions Contact Legal Affairs for guidance Advise requestor to direct request to Public Records Custodian Current Legal Affairs stance: presume ALL student information is private Why? Directory Info “Opt Outs” Defines Official Personnel File and contents Provides provisions and restrictions for access Prescribes official custodian, length of retention This section being revised Does not in itself have force of law Clarifies key provisions of Public Records Law Copy of the Personnel File held by Dean or Division Head or their designate Usually the PRep, but they may delegate Contains all information related to employment actions by a UWM employee Become inactive after employee leaves: Classified: 7 year retention and destroy Unclassified: 10 year retention and destroy Faculty: 30 year retention and transfer to archives Employees may view their own personnel file May not view confidential records within P-file Coordinate request with Public Records Custodian, especially if sent to Archives Employees may authorize access to their personnel file Requires written permission from employee Route through public records custodian All subpoenas subject to review by Legal Affairs Defines and protects certain classes of health information Indicates which entities are required to protect information, and which are excluded Provides right of patients to access health records Im suggesting limiting the amount of information provided in this section. Since HIPAA is so complex, I would stick to the basics, and anyone who needs more information can contact existing online resources. Surprisingly, not applicable to most departments on cam
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