Records Retention General Schedule #17 Michian Public …记录保持总进度# 17密歇根市民….pptVIP

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2018-06-19 发布于福建
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Records Retention General Schedule #17 Michian Public …记录保持总进度# 17密歇根市民….ppt

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Records Retention General Schedule #17 Michian Public …记录保持总进度# 17密歇根市民…

Records RetentionGeneral Schedule #17Michigan Public Libraries James C. Seidl Director jseidl@monroe.lib.mi.us Public Records Section 491 of the Michigan Penal Code (MCL 750.491) declares that all official books, papers, and records created by (or received in) any office or agency of the political subdivisions of the state of Michigan are considered public property belonging to the people of the state. /recordsmanagement Managing Electronic Records Public records are created in a variety of formats, and increasingly they are created using computers. Agencies that create electronic records are responsible for ensuring that these records remain accessible for their retention period, even if the original technology becomes obsolete. General and Agency Specific Schedules Covers records that are common to a particular type of local government agency. General schedules may not address every single record that a particular agency may have in its possession. General schedules do not mandate that any of the records listed on the schedule be created. However if they are created in the normal course of business, the schedule establishes a retention period for them. Public Libraries Schedule #17 Any record that is not covered by a general schedule must be listed on an “agency specific schedule”. These schedules cover records that are unique to a particular local government agency. Agency-specific schedules always supersede general schedules and may not be used by another agency. Definitions of Retention Codes The retention codes that appear are used to establish how long records are retained by the creating agency before they are destroyed. In addition to the retention code, a period of time, year, and or months can be used in the calculation. Years are expressed as whole numbers and months are expressed as fractions: 0/6 represents 6 months. Definitions of Retention Codes Board of Directors17.001-17.005 (p1-2) Bylaws PERM Policies, Procedures, Directives