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Sharing Personal Data with an External Data Processor Version 1 与外部数据处理器版本1个人共享数据.docx
Title: Sharing Personal Data with an External Data ProcessorPurpose:Guidance for Schools on complying with their data protection responsibilities when using an external third party to help deliver a serviceAudience:School Principals and Boards of GovernorsThis document is intended to act as a general guide for Schools. It should not be taken as an absolute statement of the law and obligations covered by the Data Protection Act 1998. It is a criminal offence to break any conditions of the Act. Document ControlVersion:1.0Date:25 November 2011Author(s):WELB/SELB/C2kDistribution:Schoolswithin SELB/WELB areaNext Review Date:3 years from date of issuePURPOSEThe purpose of this guidance is to provide data protection advice to Schools covering situations where a School employs a third party to help the School provide a service involving access to personal data. The guidance has three Parts:Part 1 is intended to inform Schools of their responsibilities under the Data Protection Act 1989 (the Act) in the context of sharing data with a third party.Part 2 provides advice on the technical standards and controls that must be considered before allowing a third party access to School data.Part 3of the guidance is in the form of a Model Questionnaire which Schools can adapt and use as a means of obtaining and recording the required assurances.PART 1 DATA PROTECTION GUIDANCE1.1 BackgroundSchoolsare Data Controllers under the Act, as they determine how and why personal data is collected. Schools are responsible for ensuring that such data is held securely and that access to it is managed.Often, Schools are adopting new technologies to deliver services, communicate with parents and help teachers collaborate. Schools must however never lose sight of their responsibilities as Data Controllers under the Act.1.2 Examples of external data processingListed below are some examples where a third party might be employed by a School to help deliver a service:Contact by text or e-mailing servic
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