商务英语写作Unit15_Minutes教材教学课件.ppt

Minutes Objectives To learn some samples To master some guidelines for writing minutes To learn some useful expressions Introduction 1. Concise and accurate 2. Layout 1) Chair 2) Date and time 3) Participants 4) Topics 5) Decisions 6) Actions agreed upon 7) Person responsible 8) Next meeting Guidelines for Writing(1) Contain a separate paragraph for each topic. Identify major items of business in outline form. Attach any documentation given out at the meeting. Have the minutes signed by the person preparing them. Should be read and approved by the chair before being distributed. Guidelines for Writing (2) Be timely and brief and do not use too many abbreviations. Be sure to check your draft before sending to the participants. Keep accurate. Keep main points. Remain the same from the beginning to the end. Useful Expressions Mr. Lee suggested that we should offer our clients a 5% discount for the orders over $2000. 2. Mr. Johnson reported that we have increased the market share in the Southeast region to 35%. 3. All participants agreed that…. 4. Mr. Zhang made a proposal that…. 5. The result was that… 6. The main discussion of the meeting concerned… 7. It was decided, by unanimous vote, to recommend… 8. Mr. Harry presented information regarding… 9. Discussions were held to decide on… 10. The meeting was opened by…. Review To learn some samples To master some guidelines for writing minutes To learn some useful expressions