【附件3】英文邮件写作.docVIP

How to write an Email professionally 1. Categories of Emails (Letters) Invitation Formal First impression Feedback Interaction with contact Enable adjustments Build understanding and trust Confirmation Facilitate the process Serve as Reminder Thank you Business etiquette Relationship maintenance 2. Template for Emails The Start, Openings Say Hi Quick Review Body Your main idea Endings Enclosing Documents Closing Remarks Reference to Future Contact The Finish Your Signature 2.1 The Start If you dont know who you are writing to To whom it may concern, Dear Sir or Madam, If you know who you are writing to, and have a formal relationship with Distinguished Ms. Shi, Honorable Ms. Shi, If close business contact or friend Hi Joanna, Hello Joanna, 2.2 Sentence Patterns It has been…since we launched… We/I appreciate your help/support for… Thank you so much for your kind help/support. Attached is the proposal/summary for your kind reference. Looking forward to meeting you again. Have sth. done/have sb. do. 2.3 Vocabulary Color Posters/Black White Leaflet Exhibition Board (120cm*90cm) Name of Venue/Location Facilitate, expedite, better Draft, final version Campus BBS/Media 2.4 The Finish If formal or you know the name of the person youre writing to Yours sincerely, Yours truly, If close business contact or friend Best regards, Best wishes, 2.5 Signature Less than 5 lines for student(slogan not included) Basic elements Name, Title, Address, Telephone, Email, Web or Slogan Sample -- 张 明????Peter ZhangInternational Relations GroupPeking University Consulting Association (PCA)86-135-6677-8899peter.zhang@pkuca.org立足咨询 追求卓越Go Excellence from Consulting Attachment Put the detailed into attachment and make the mail body concise Limit the size and number Less than three attachments each time with each attachments under 2MB. Pay attention to the order of attachments. Be reader-friendly Name formally and helpfully Avoid using Chinese characters Arrange each part of the name