第四讲 商务会议记录.pdf

第四讲商务会议记录 一．会议记录简介 （一）什么是会议记录？ 会议记录一般记录会议的主要内容，并分发给各与会者（或应该出席的 人）。缺席者也可以通过会议记录了解会上的决定。 在许多国家，会议记录是由秘书完成的，但有些情况下，由主管人员亲自作 会议记录会比较好，因为： ·秘书可能不理解会议所涉及的技术细节。 ·如果会上只用英语交谈，秘书在理解上可能有困难。 ·经理可能不愿意较低级职员出席他们的会议。 （二）怎样写好会议记录 会议记录不仅要记下会议的内容，而且还要抓住会议的精神。因此会议记 录者不仅要理解发言的内容，更要领会其言下之意。 二．会议记录的内容，格式和过程 引例： The Hooper Trust Board of Trust Meeting May 11, 2001 The regular monthly meeting of the Board of Trustees was held on Tuesday, May 11,2001. Present: Dr. Xxx, President Ms. Xxx, Director Mrs. Xxx, Vice President Mr. Xxx, Secretary Mr. Xxx Mr. Xxx, Clerk Absent: Ms. Xxx, Judge Xxx, Ms.Xxx Call to Order 宣布会议开始 Dr.Xxx Called the metting to order at 6:30 p.m. Approval of the Minutes 通过前一次会议记录 On a motion by Mr.Xxx, the minutes of the last meeting were read and approved as corrected. Report of Standing Committee 常务委员会报告 The Special Service and Personnel report were distributed before the meeting and were accepted for fling on a motion by Mr.Xxx. On a motion by Mr.Xxx, the Board approved the following change order for the annex: “Substitute Terne-coated stainless-steel roofing material for the zinc material originally specified. ” Yes: Mrs. Xxx No: Mr.Xxx Mr. Xxx Mr.Xxx Unfinished Business 待议事宜 After amendment and further debate, the following resolution was adopted: “Resolved, that the Trust hire Stuart DeRosa at a sum of $1,500 to appraise the 56 Main St. property. ” New Business 近期事宜 The Board agreed that a special meeting should be held on May 18 at 4:00 p.m. to discuss the company‟s goals. Adjournment 休会 The meeting was adjourn