Unit_6_-_Business_Email.pptVIP

Brainstorm List two of your favorite ways to contact people for business. Writing Effective Business Emails Session 6 Contents What are the advantages and disadvantages of email? What are the tips for writing a business email? Business email writing practice Email Vs. Regular mail Advantages of email easy, quick, short, precise, free Disadvantages of email not safe easy to forward junk mails attached with viruses Business email (1) Before writing 1. why am I writing this email? Providing info. (email about holding student speaking competition from Ms. Liu) Requesting info. (email about asking for criteria of this contest) Requesting action 2. what exactly do I want the result of this message to be? Business email (2) Write a great Subject line - Easier for recipient to immediately understand why you send email quickly determine what kind of response and action it requires. Subjects: good or bad? Hello there Hello from an old colleague A letter A letter of recommendation Important! Read Immediately! Meeting Follow-up about Meeting Do we need a larger room for meeting next Fri? Good examples for subject Reminder: Monday is “President’s Day–no classes REQ: Resend Larry Tate zip file? HELP: Can you defrag my C drive? Re: Speaking contest Question: Are we getting more students this fall? Practice for writing a subject line Hi there, Since we’ll have to report ABC project to Microsoft, the get-together lunch with our VP has to be rescheduled to Friday (12/19) at 1pm instead of Thursday (12/18) at 12pm. Thanks. Yujie Subject: Lunch with VP resched to Friday @ 1pm Layout Content: ? Salutation ? Body ? Closing ? Signature Salutation: Dear ………, Title + Surname: Dear Prof. Jones, Dear Dr. Parker, Dear Mr. Clark, Dear Ms. Lincoln, Dear Mrs. Woods, Dear Director of …, Dear Sirs, Dear Gentlemen, Dear Sir/Madam, To Whom It May Concern, Body Introduction (name, title, an