Unit 5 Sending Proforma Invoice.pptVIP

Unit 5 Sending Proforma Invoice Step 1 Introduction Difference between a proforma invoice and an ordinary invoice A proforma invoice is an invoice sent for form’s sake and doesn’t involve the seller an any contractual obligations. Function of a proforma invoice A proforma invoice is generally used to enable the buyer to make the necessary arrangements such as obtaining an import license for the goods he would like to order. (There are trade restrictions or trade quotas in a certain country, importers would need import license for the goods to be imported. Main points included in a proforma invoice A proforma invoice usually contained the descriptions of the goods, quantity, price, terms of payment, time of shipment, etc. Importance of a proforma invoice The first step for the smooth performance of a contract of sale. Points to note while writing 1. indicate the validity period for the prices and conditions mentioned. 2. avoid any inaccurate particulars. 3. the aim must be clear and sentence is simple and short. Structure of letters for sending proforma invoice The first para should indicate that the required proforma invoice is being sent in a proper manner. The second para state clearly any particulars or conditions relative to or inseparable from the main points listed in the proforma invoice in order to avoid possible embarrassment in the future. The third para will make further promotion of the goods and express the wish to receive the order at an early date. Step 2 Useful Words and Expressions 1. We enclose our proforma invoice in triplicate for 600 sets of XJ3 for your applying for the necessary import licence. 随函附上500 套XJ3号产品形式发票一式三份，供你方申请必要的进口许可证。 2.As requested, we are sending you herewith our proforma invoice No. 236 in quadruplicate for women pure silk pajamars. 按你方要求， 现随函附寄为订购女式真丝睡衣而开具的第236号形式发票一式四份。 3. According to your request, a proforma invoice in quadruplicate for P.V.C. wire is enclose