商务英语写作教程 第四版 课件 22 Appointments and reservations.ppt

Chapter22 AppointmentsandReservations

AppointmentlettersAppointmentlettersarewidelyusedindailybusinesscommunication.Whenwritingalettertoseekanappointment,doremembertochooseyourwordscarefully.Herearesomegeneralpointsthatyouneedtobeawareof:Keeptheappointmentlettershort,simpleandfocused.Businesspeoplearealwaysbusy;Bepoliteandcourteous.Rememberthefactthatyoumayhavetomeetwiththesamepersonagain,oryoumaydesirehis/herproductsorservicesatanothertime;Sometimes,ifyoudohavetocancelanappointment,pleasedosoassoonaspossibletogivetheotherpartyadequatenotice.

EXAMPLESDearMr./MsXXX,IrepresenttheABCCompanyinDallas,andwillbeinKunmingfromnextMondaytoFriday,(October5-9).Ishouldliketocallonyoutodiscussournewmonitor.Would9:30amonTuesday,October6beconvenient?IshallbeinBeijing,attheGreatWallHotel,fromTuesday,September29,untilSunday,October4,whereamessagewillreachme.Ifthedayisnotconvenient,willyoupleasesuggestanother.Sincerely,XXX

ReservationlettersFromtimetotime,businesspeoplehavetowritereservationletters.Youmayneedtomakeareservationforaroominahotelbeforeyoutraveltoanotherplace;oryoumayhavetomakeareservationforatableinarestaurant.Whenmakingareservationforahotelroom,doincludethearrivalanddeparturedatesinyourreservationletter;andwhenplacingareservationforatable,donotforgetthedateandthehourofthedaythatyouwouldcome.

EXAMPLESDearSirs,Pleasereserveatableforfourpeople,andthereservationisunderthenameJasonWu’.Wewillarriveat6:00pmonMay6.Pleaseconfirmthisreservationassoonaspossible.Youcanreachmeat134567899.Thanks,JasonWu

SUPPLEMENTARYSAMPLELETTERSAppointmentsDearMr/Ms,MrJohnGreen,ourGeneralManager,willbeinParisfromJune2to7andw