《商务英语写作》课件Lecture 12 Thank-you Letters.pptVIP

Teaching Focus Thank-you Letter Part One Definition of Thank-you Letter I. Definition of Thank-you Letter A thank-you letter is written to express your gratitude for other peoples’ kindness, which is frequently employed in social intercourse. The thank-you letter can be used in many occasion to enhance personal and business relationship. II. The Purpose of Thank-you Letter A thank-you letter can be written for the purposes: 1. for invitation and congratulation 2. for hospitality 3. for presents or contribution 4. for suggestion and recommendation 5. for support and assistance 6. for product delivery 7. for interview Part Two The Format of Thank-you Letter I. The Format of Thank-you Letter A thank you letter still follows the format (TDT) of the business letters as mentioned before. As for the content, (1) it usually begins with a statement of thanks for the occasion. (2) then describes the details, that is what you want to say about the kindness, the favor or the presents. (3) lastly, the thank-you letter ends by re-expressing the appreciation . II. The Tone of Thank-you Letter The tone of the letter should remain: “Friendly all along”. III. The Contents of Thank-you Letter The main contents (TDT) of the thank-you letter includes: (1) express your appreciation/thanks (2) highlight the details (3) express thanks again IV. The Requirements of Writing Effective Thank-you Letters To write an effective thank-you letters requests: (1) Act Fast Plan to send out your thank-you letter as soon as possible( preferably within twenty-four hours) (2) Short and Simple Keep your thank-you letter short and simple, but, do use the letter to reiterate a little details. (3) Proof Your Letter Spell check and proof the thank-you letter. Part Three The Sample of Thank-you Letter Sample of Thank-you Letter July 8, 2008 Dear Mr. Wooden Thank you for your financial support to our technical training in the Unite