大学商务英语课件p pt.pptVIP

How to Organize and Run Effective Meetings Group member :彭家惠 郑敏聪 谭慧荣 陈颖颖 Good planning Purpose— the meeting to achieve what goal, mainly what problem you will settle? Participant—Who needs to attend this meeting to accomplish the purpose? How should the meeting be organized to best accomplish the purpose Agenda Essential elements of an agenda Responsibilities There should be a mutual understandingof individual assignments and how they fit into the total program. It is best to prepare a written summary of assigned duties so individuals know what their responsibility. Confirmation The first meeting or the meeting is on a new time--contact all participants a week to three days before the meeting day. The regularly scheduled meetings-- try not to change the location and time. How to run effective meetings? Firstly : Begin on time and end on time------it is a respect and appreciation for those who well prepared for it. Besides : Control dominating individuals:--making sure that everyone has their own opinion.. Summarize—It is far easier to schedule the next meeting while everyone is at the table then it is to contact each participant individually. We should have the knowledge that the best result come from groups who can laugh together, discuss their mistakes, and take pride in their efforts. LOGO Purpose and Participant Structure Location and Time Agenda Responsibilities LOGO Discussion groups Structure Guest speakers Brainstorming sessions videos demonstrations Panel sessions The meeting place that best matches the participant’s needs, the objective, and the meeting structure. Location Time The meeting time depends on the availability of participants and meeting facilities. 1)It clarifies the objectives so people understand the meeting purpose 2)Distributing the agenda prior to the meeting help participants prepare. 3)Provides direction and focus for the discussion An agenda is crucial to meeting success in three ways. Names of persons responsib