Practical-Business-Writing培训课件.pptVIP

Practical Business Writing Lectured by Satine Lee Guangzhou Open University Welcome! Letters of Invitations Congratulation Letters Thank-You Letters Apology Letters Unit 2 External Correspondence 邀请函是用来向对方发出邀请的一种礼节性信函。在商务活动中，当公司成立，周年庆典，或举行产品发布会、招待宴会或展览会时，一般都需要秘书起草邀请函，并发到相关单位及个人。发函时，应给对方留出足够的时间，供对方考虑并作出安排。 The name of the person sponsoring （发起，赞助）the event (who is the host/ hostess?) Exactly who is invited (can someone bring a guest, spouse（配偶）, child?) Invitation Letter Tips What type of social event held (conference or party?) The date, address, and time of the event Directions or a simple map if the location may be difficult to find What type of dress is appropriate or preferred The phone number and deadline to reply; precede these fact with “R.S.V.P.” (French abbreviation for “please reply”) 正式的邀请 You are cordially invited to … We take great pleasure in inviting you to … 较为正式的邀请 I should like to invite you to … You are invited to … 非正式的邀请 Please come to … Would you like to come to …? How to tender the invitation Dear Ms. West We should like to invite you to attend the 2011 International Fair which will be held from April 29 to May 4 at the above address. Full details on the Fair will be sent in a week. We look forward to hearing from you soon, and hope you will be able to attend. Yours faithfully 尊敬的温先生 感谢三月二十八日来信邀请我们公司参加2011国际商品交易会。我们乐于参加并计划展示我们前几年生产的电子设备。李先生将于四月二日至七日去你市做具体安排，非常感谢你的协助。 你诚挚的 玛丽·韦斯特 Accept the invitation Dear Mr. Wen Thank you for your letter of March inviting our corporation to participate in the 2011 International Fair. We are very pleased to accept and will plan to display our electrical appliances as we did in previous years. Mr. Li will be in your city from April 2 to 7 to make specific arrangements and would very much appreciate your assistance. Yours faithfully Mary West