4reportwriting.pptVIP

Report Writing Why do we write a report? A report is written to be read by someone else. A report which is written for the sake of being written has very little value. Three types of reports (P150) : Reports of events and experiences Reports of experiments Survey or investigation reports Other types of reports Trip reports Progress reports Feasibility reports Incident report Book report Features of good reports Selectivity Accuracy Objectivity Conciseness Clarity and Consistency Simplicity Avoid Pointless Words Format heading introduction discussion conclusion/recommendation Heading DATE: TO: Name, job title Department Name of organization Address of organization (sometimes included) FROM: Name, job title Department Name of organization SUBJECT: Title of report （Subject may be replaced by Re or RE for regarding) Introduction Three optional subdivisions Purpose/Objective —a topic sentence explaining why you are submitting the report (rationale, justification, objectives) and exactly what the report’s subject matter is. Personnel —names of others involved in the reporting activity. Dates —what period of time the report covers. Discussion Summary of your activities and the problems you encountered the longest section of the report involves development, organization and style focuses on the implications of the problems for the technical reader describe the detailed information of the subject objectively four methods to organize the discussion portion: chronology, importance, comparison/contrast, and problem/solution. Conclusion/ Recommendation The conclusion allows you to sum up, to relate what you have learned, or to state what decisions you have made regarding the activities reported. Conclusions should also be given in the description of the cause of technical conditions or surroundings, and should be the objective results. The recommendation allows you to suggest futur