秘书英文写作 刘立莹 第一章 Project Seven.pptVIP

Leading case 【Case Background】 Secretaries have a duty to make arrangements for their places of work and bosses. Such as yearly calendar, monthly calendar, weekly calendar, daily schedule and itinerary. For example, your boss, Mr. Robert Barbra will go to Washington, DC on business. You should make an Itinerary for him. Leading case 【Practical Task】 If you were the secretary, have you ever known what are the elements in such an itinerary? Can you imagine what other occasions the schedule itinerary can be used? Can you write an itinerary for the secretary within 30 minutes？The itinerary should not be less than 100 words. Task analysis How to schedule itinerary Yearly, monthly, weekly and daily schedule should be written by secretary. Itinerary means a plan of journey including places seen and visited. STEP ONE When a year is drawing near, secretaries should start to draw the following year’s working arrangements, including national holidays, regular annual company’s activities and major issues of the following year. It’s called yearly schedule. Task analysis STEP TWO Secretaries should write down major issues of the month from yearly schedule. And then, fill in monthly schedule with traveling plans on business, meetings of the month and other events of the month. STEP THREE When a secretary writes a weekly schedule, she/he should write down the major issues of the week from the month schedule first. Second, she/he fills in the weekly schedule with appointments, meetings and other coming event. Weekly schedule is very impotent because it tells your bosses their arrangements. Task analysis STEP FOUR Use the body of the letter to further communicate your praise, express your approval and discuss the significance of the achievement. This would be a good place to include your personal related experience or some simple words of advice. Keep the tone friendly and be concise, limiting the letter to one page. STEP FIVE Daily schedule is also called Appointment Sched