Chapter 12Preparing To Write Business Reports.ppt

Chapter 12Preparing To Write Business Reports Mary Ellen Guffey, Business Communication: Process and Product, 5e Copyright ? 2006 What Are Business Reports? Business reports are systematic attempts to answer questions and solve problems. They include the following activities. What Are Business Reports? Business reports are systematic attempts to answer questions and solve problems. They include the following activities. What Are Business Reports? Business reports are systematic attempts to answer questions and solve problems. They include the following activities. What Are Business Reports? Business reports are systematic attempts to answer questions and solve problems. They include the following activities. What Are Business Reports? Business reports are systematic attempts to answer questions and solve problems. They include the following activities. What Are Business Reports? Business reports are systematic attempts to answer questions and solve problems. They include the following activities. What Are Business Reports? Business reports are systematic attempts to answer questions and solve problems. They include the following activities. Ten Truths About Business Reports Everyone writes reports. Most reports flow upward. Most reports are informal. Three report formats (memo, letter, and manuscript) are most common. Reports differ from memos and letters. Ten Truths About Business Reports Today’s reports are written on computers. Some reports are collaborative efforts. Ethical report writers interpret facts fairly. Organization is imposed on data. The writer is the reader’s servant. Report Functions Informational reports Analytical reports Report Formats Letter format Memo format Manuscript format Printed forms Writing Style Formal Informal Applying the Writing Processto Reports Step 1 Step 2 Step 3 Step 4 Step 5 Step 6 Step 7 Analyze the problem and purpose. Anticipate the audience and issues. Prepare a work plan. Implement your research strategy. Organize, a