尤尼佳SUC_MC_FI_Meeting Minutes_20030722_V1_EN.docVIP

Meeting Minutes Date: 2003-7-22 Time Starting 13:00 Time Ending 17:00 Location: Meeting Room A Attendance SUC Aoyama, Zhou Lin, Wang Lin, Zhang Yongke MC: Zhou Qian, Joseph Wu, Xu Jing Initiated by: Joseph Wu Revised by: Jing Xu Topic: Item Subject AP-1.1 MM Invoice verification AP-1.2 Post of AP in related department AP-1.3 Payment approval AP-1.4 Automatic payment AP-1.5 Manual payment AP-1.6 Bank remittance and confirmation AP-1.7 Check output, cash management CO 4.0 Product Cost Planning CO 5.0 Product Cost CO 6.0 Product Cost Variance CO 8.0 Purchase Price Variance Settlement Confirmed Points: Item Confirmation AP-1.1 Invoice verification Invoice Receipt Before: When import purchasing, the factory gets the invoice copy from company accounting department, then verifies the invoice. Now: The factory gets the fax of invoice from transportation company directly, no need to get copy from company accounting department. Parts issue to production line When parts using, in accounting side, parts will transfer to manufacture expense, including material consumption, repair fee and low value. Asset Purchase order and invoice verification AS IS: In the beginning of every month, the purchase department will send the purchasing order to vendor, but the quality will be changed after the whole month. TO BE: Having been confirmed with MM team, if the price has no change, the one-month purchasing order will be OK. So the one-month purchasing order will be created into R/3. GR/IR monthly transfer GR/IR should be transferred to AP at the end of the month for closing automatically , and it will be reversed the document in the beginning of next month. AP-1.2 Post of AP in related department Policy: After the integration of R/3, every department will enter its own expense to AP, and the accounting department will be regarded as one of common department to input their own AP not for the whole company. AP-1.3 Payment Approval Finance department manager confi